14.1 FIELD DISPLAY — Why are some fields displayed with a dashed line?

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Fields outlined with dashed lines indicate data that will NEVER be included in

upload files, under any circumstances. These fields are safe for internal use only.

14.2 INVOICE LINE ITEMS — Can I add line items to an already-posted invoice?

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Yes, but with limitations:

  - Newly added line items on a posted invoice will NOT automatically have their

    inventory quantities deducted

  - They will NOT automatically be queued for inclusion in the next upload file

This is indicated by a yellow OH (on hand) field at right of the new line item's

price field.

To "post" the individual line item:

  Click the yellow OH numeral once — it will turn blue, matching the other

  already-posted line items. This manually triggers the quantity decrement

  and upload queue for that item.

14.3 INVOICE LINE ITEMS — Why is a line item on an invoice red?

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A red line item means the quantity being invoiced exceeds the OH (on hand)

quantity in inventory.

This is a WARNING only — you may still post the invoice normally.

Double-check your stock before completing the transaction.

14.4 INVENTORY QUANTITIES — Will an item with a quantity below zero be uploaded?

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No. If an item's quantity drops to -1 (sold when on-hand quantity was already zero),

BookHound will NOT include it in upload files. This prevents some online marketplaces

from interpreting the non-zero quantity as an addition to stock.

To correct:

  1. Search for items with qty < 0 (enter "<0" in the QTY field on the search screen)

  2. Adjust the quantity to 0

  3. The item will then be included in the next upload file as a stock removal

14.5 CONSIGNMENTS — Why are some invoice numbers shown in red on the consignor history list?

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Red invoice numbers mean the invoice on which the consigned item was sold has

NOT been posted.

You may still settle the consignment, but be aware that because the invoice was

not posted, the item's inventory quantities were not decremented. Use this as a

warning to investigate why the invoice was left unposted.

14.6 CONSIGNMENTS — Why are some "sold at" amounts shown in orange?

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Orange "sold at" amounts indicate that the invoice on which the consigned item was

sold has an outstanding balance greater than zero (i.e., the buyer hasn't fully paid).

You may still settle with the consignor, but be aware that you may be paying out

for an item that has not yet been fully paid for by the buyer.

14.7 FORMATTING — Do I need to use the condition and/or binding fields?

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No. If you prefer to use your own language in the body of your bibliographic

descriptions, you may leave these fields blank.

However, note that:

  - Amazon REQUIRES a valid binding entry

  - Most online services allow customers to filter searches "by binding" — leaving

    this field blank removes that search advantage for buyers browsing your listings